VenueMi AI — Personal Catalog and Sales Room for Event Agencies

Venue intelligence · Client proposals · For event agencies

Every venue your team knows.
Finally searchable. Instantly shareable.

VenueMi reads your venue files and builds a knowledge base your whole team can search in seconds. When a brief comes in, turn that knowledge into a branded client proposal — a link they browse, comment on, and approve. No PDFs. No back-and-forth.

Two capabilities, one platform: the venue intelligence layer your team works in every day, and the digital sales room your clients use to say yes.

Early access, concierge onboarding, and founding-member pricing — before VenueMi launches publicly. Venue intelligence + client proposals, one subscription.

Sound familiar?

The PDF that goes nowhere

You spend 3 hours building a venue proposal. Client opens it on their phone. Half the photos don't load. They reply: "Can you send it again?"

The email thread nobody can find

Feedback arrives across email, WhatsApp, and a voice note. Nobody knows which venue was actually confirmed. The event is in 6 weeks.

The "we agreed on this" dispute

Something goes wrong on the day. Nobody can find what was confirmed, when, and by whom. VenueMi keeps a record everyone can point to.

What VenueMi is

Two capabilities.
One platform.

Most agencies have the venue knowledge — it's just buried in files, inboxes, and people's heads. VenueMi gives it a structure, then turns it into proposals clients can actually act on.

Layer 1

Venue Intelligence Platform

Your private, searchable venue knowledge base. Drop in PDFs, floor plans, and spec sheets — VenueMi reads them and structures every detail automatically. Capacity, catering policy, AV specs, restrictions, contacts: all findable in seconds by your whole team.

  • No manual data entry — upload a venue deck and VenueMi fills the record automatically from the source document.
  • Natural language search — "rooftop for 80 guests, kosher catering, no curfew" returns the right venues instantly.
  • Knowledge that stays — when a planner leaves, their expertise stays in the shared library, not their inbox.
  • Team-wide from day one — new hires get up to speed on your full venue portfolio immediately.

Who it's for: agency teams, corporate event leads, solo planners

Layer 2

Digital Sales Room for Events

The client-facing pitch your buyers can actually use. Select venues from your library, generate a branded interactive page in one click, and send the link. Your client browses, asks questions, and approves — no PDF, no account, no back-and-forth.

  • Brief to pitch in minutes — pick venues, click Generate, send a link. Done before the client follows up.
  • No client login required — they open a link on any device, browse photos and floor plans, and approve.
  • Questions in context — client comments on a specific venue, you answer right there. Not scattered across email threads.
  • Immutable approval record — on approval, every field, file, and decision is locked with a timestamp. No disputes later.

Who it's for: event agencies pitching venue shortlists to clients

The catalog feeds the pitch. The pitch generates the approval. Neither exists without the other — and no existing tool provides both.

From scattered files to approved brief

One continuous flow — build the intelligence layer once, close every brief faster from then on.

Phase 1 — Venue Intelligence Platform
  1. 01

    Upload your venue files

    Drop in PDFs, floor plans, spec sheets, and venue decks — whatever venues have sent you over the years. VenueMi reads them and extracts every detail automatically: capacity, catering policy, AV specs, restrictions, contacts, pricing.

  2. 02

    Search your whole portfolio instantly

    Your team can now find any venue detail in seconds — in plain language, structured filters, or both. "200 capacity, kosher catering, city centre" returns the right options immediately. No digging, no asking a colleague, no 45-minute hunt through files.

Phase 2 — Digital Sales Room
  1. 03

    Pick venues for the brief

    A client brief arrives. Filter your library by what matters — guest count, catering requirements, location. Select the best options. VenueMi surfaces only the details relevant to this specific event.

  2. 04

    Send one link to your client

    VenueMi generates a branded pitch page in one click. Your client opens the link on any device — no account, no download. They see photos, floor plans, and the details that matter. They can comment on anything.

  3. 05

    Get the approval on record

    Client picks a venue and clicks Approve. VenueMi locks an immutable snapshot — every field, every decision, timestamped and attributed to its source. Both sides have a record. No ambiguity, no disputes.

What changes when your team uses VenueMi

The intelligence layer solves the internal problem. The sales room solves the client-facing one. Together they close the loop.

Venue Intelligence Platform

For your team: every venue you know, finally findable

Agency owners, planners, coordinators, and new hires

  • Your venue knowledge stays put — when a planner leaves, their expertise stays in the shared library. Not in their inbox or their head.
  • New hires get up to speed in days — not months. Every venue your team has ever worked with, searchable from day one, with the source documents to back it up.
  • Answer client questions on the spot — capacity, catering, parking, curfew — searchable in seconds, not 45 minutes of digging through PDFs.
  • No manual data entry — upload a venue deck and VenueMi fills the record automatically. Fix anything with one click.

Digital Sales Room

For your clients: a proposal they can actually use

Corporate buyers, couples, team leads — anyone commissioning an event

  • No PDF to open, no attachment to find — they get a link that works on any device. Photos, floor plans, key details — all on one clear page.
  • Ask questions in context — they can comment on a specific venue or detail, and you answer right there. No email thread required.
  • One click to confirm — when they're ready, they click Approve. No reply-all, no "just to confirm what we said" emails.
  • Both sides have a record — what was agreed, when, and by whom. No disputes about what the brief actually said.

Common questions

About the venue intelligence layer, the client proposal tool, and how they fit together.

What does VenueMi actually do?
VenueMi has two connected parts. First, it reads your venue files — PDFs, floor plans, spec sheets — and builds a structured, searchable knowledge base your whole team can use. Second, it lets you generate an interactive client pitch from that knowledge base in minutes: a branded web page the client can browse, comment on, and approve with one click. No PDFs sent as attachments, no email back-and-forth, no ambiguity about what was agreed.
How do event agencies keep track of all their venues?
Most agencies juggle PDFs in email, folders on Drive, and notes in their heads. VenueMi gives you a private venue library that reads your existing files — venue decks, floor plans, spec sheets — and makes every detail searchable. Capacity, catering policy, AV specs, restrictions, contacts: all there in seconds. Your whole team sees the same information.
Can I search my venue PDFs without opening them?
Yes. VenueMi reads every uploaded document and makes the contents searchable across your entire portfolio. Drop in a PDF, floor plan, or spec sheet — capacity, catering rules, AV specs, restrictions, and contacts are extracted automatically. One search returns the right venue instantly.
What happens to venue knowledge when a planner leaves?
Normally it leaves with them. In VenueMi, every venue your team has worked with is stored in a shared library with all the documents and notes. The expertise stays in the platform, not in someone's inbox or personal folders. When someone new joins, they have access to everything from day one.
How do I send venue options to a client professionally?
With VenueMi, you pick venues from your library, click Generate, and send your client a link — not a PDF attachment. They see a clean, branded page with photos, floor plans, and the details that matter for their event. They can browse, ask questions, and confirm. No email chains, no confusing attachments.
Can my client approve a venue without creating an account?
Yes. Your client just opens the link you send them. No signup, no download, no passwords. They see the venues you've selected, browse the details, and click Approve when they're ready.
What is a venue intelligence platform?
A venue intelligence platform turns the files and knowledge your team has accumulated about venues into a structured, searchable library. Rather than digging through PDFs and asking colleagues, you search in plain language — 'rooftop for 80 guests, kosher catering, no curfew' — and get the right venues instantly. VenueMi combines this knowledge layer with a client-facing pitch tool, so the same information that answers your internal questions also powers the proposals you send to clients.
What is a digital sales room for events?
A digital sales room for events is an interactive web page you send to your client instead of a PDF. Your client opens the link, browses venue options with photos and floor plans, asks questions in context, and approves — all without creating an account or downloading anything. VenueMi generates these from your venue library in minutes, so the proposal is always current and based on verified venue data.
Is VenueMi only for large agencies?
Not at all. Solo planners use it to stop carrying everything in their heads. Small agencies use it to respond faster to client briefs. Larger teams use it to protect institutional knowledge and onboard new hires faster. The tool scales to how you work.
How long does it take to set up?
Your first venue library can be up and running in minutes. Upload a venue pack, VenueMi reads it and organises the key details, and you're ready to build your first client shortlist. No training required.

Stop losing venue knowledge.
Start closing briefs faster.

Your team has spent years building expertise on hundreds of venues. VenueMi turns that into a searchable, shared library — so the knowledge stays, whoever leaves.

When a brief comes in, turn that library into an interactive client proposal in minutes. One link. They browse, they ask, they approve.

No credit card required.